About the role:
This is a full-time, entry-level position based on-site. You will support the academic operations team by managing student records, processing academic data, and helping to ensure institutional compliance. You'll work with student information systems, maintain accurate records, generate reports, and collaborate across multiple departments to support student success.
No prior registrar or higher education experience is required. Full training will be provided, and you'll receive comprehensive support as you learn the systems and processes.
What you'll do:
Records and Data Management
Maintain student records and transcripts with accuracy and security; support compliance with data protection regulations. Input and verify student information in database systems. Produce enrollment verification documents and maintain historical enrollment data. Research and prepare institutional data for reporting to external agencies. Manage and organize materials required for accreditation reviews. Assist with data analysis and generate reports on enrollment, retention, student success, and other institutional metrics. Help develop systems for collecting and validating institutional data.
Registration and Academic Support
Assist with semester course scheduling and room assignments. Support student registration and advising processes. Track and manage student grades, leaves of absence, and status changes. Assist with enforcing academic policies and determining academic honors. Help coordinate and distribute grades, ensuring accuracy.
Student Support
Monitor student academic progress and support completion initiatives. Help process transfer credit evaluations and transcript requests. Assist with onboarding and registration of new students. Support event coordination and planning for ceremonies and orientations.
Administrative Support
Communicate proactively with various departments and constituents. Help maintain departmental records and assist with budget administration. Support office assessments and professional development.
Skills and background needed:
High school diploma or equivalent required; some college coursework or a bachelor's degree is a plus but not required. Strong organizational skills and attention to detail. Ability to work accurately with data and databases. Proficiency with Microsoft Excel and Google Docs/Sheets. Ability to communicate clearly with students, faculty, and staff. Willingness to learn new systems and processes. Problem-solving mindset and ability to manage multiple priorities. Customer service orientation and a genuine interest in supporting student success.
Contract length: Permanent, full time
Rate: Competitive entry-level pay, details shared upon application
Location: On-site, local positions available
Benefits: This role offers a comprehensive benefits package including health insurance (medical, dental, vision), life insurance, disability coverage, a retirement plan with employer match, paid time off, paid holidays, professional development assistance, and an employee assistance programme.
What we value: We are an equal opportunity employer and welcome applications from candidates of all backgrounds. We foster a supportive and collaborative team environment where entry-level employees receive thorough training and mentoring. Growth opportunities are available as you develop your skills and experience.
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